22 views

HeavenScent Catering

(No Ratings Yet)

Last reviewed: August 8, 2026 | Nanaimo | Wedding Catering |

Business status: Active.

Last reviewed: August 8, 2026. Business status: Active.

HeavenScent Catering is a Nanaimo wedding caterer serving celebrations from a commercial kitchen in central Vancouver Island. Its official website identifies Rick and Sandie Wilton as the owners and documents catering for weddings, private functions and corporate events. The currently published wedding-relevant formats emphasize hot buffets, barbecue menus and hors d’oeuvres buffets rather than a single fixed wedding package.

Couples can review substantial menu and price information before making an enquiry. The site also documents catering staff, out-of-area charges, payment milestones and gluten-free or vegan choices. Because several costs depend on guest count, location, market-priced proteins and staffing, the published figures should be treated as planning examples until HeavenScent issues a written quotation. Last reviewed: August 8, 2026.

Services and specialization

HeavenScent’s official menu collection covers hot buffets, hors d’oeuvres buffets, outdoor barbecues, salads and dessert selections. Its hot-buffet menu combines a choice of entrées with potatoes, rice, seasonal vegetables, four salads, baked buns and two dessert choices. Coffee, tea and non-alcoholic punch are also listed with the package.

Documented entrée choices range from stuffed and marinated chicken dishes to pork tenderloin, lasagna and curries. Prime rib, baron of beef and wild sockeye salmon are separately priced or subject to market pricing. The hors d’oeuvres offering can serve as a reception menu or precede a wedding buffet, while the barbecue menu is designed for outdoor events.

Hot wedding buffets
Hors d’oeuvres buffets
Outdoor barbecue menus
Dessert and salad selections
Catering staff available at an additional charge

Menu flexibility and dietary options

The company says its menus can be altered to suit individual tastes and invites clients to identify allergies. The hot-buffet page explicitly labels numerous gluten-free dishes and offers vegetarian or vegan entrées, including Moroccan tagine, tofu butter chicken, stuffed vegetables, polenta with mushroom ragù and yellow curry.

These labels establish that alternatives are available, but they do not document allergen-separation procedures or a dedicated gluten-free kitchen. Couples managing coeliac disease or severe allergies should ask about ingredients, preparation surfaces, cross-contact controls and how each meal will be identified during service.

Gluten-free dishes are identified on the hot-buffet menu
Vegetarian and vegan entrées are published
Allergy handling procedures should be confirmed directly

Service area and who it may suit

The official site places HeavenScent in Nanaimo and lists service in Parksville, Qualicum Beach, Courtenay, Campbell River, Ladysmith, Duncan, Victoria, Port Alberni and Tofino. The additional-services page publishes travel charges for these and other Island communities, with ferries or accommodation added for some destinations.

The documented formats may suit couples planning a buffet-style reception, an outdoor barbecue or a substantial hors d’oeuvres service. Both the barbecue and hors d’oeuvres pages specify a 65-guest minimum. Hot-buffet price schedules are based on 81 or more guests, but the page does not clearly state whether 81 is an absolute booking minimum.

Nanaimo and central Vancouver Island base
Published travel schedule for many Island communities
65-guest minimum shown for barbecue and hors d’oeuvres menus
Smaller-event availability requires confirmation

Confirmed strengths and practical limitations

A useful documented feature is the amount of advance planning information available online: couples can compare detailed dishes, dietary labels, guest-count thresholds, staffing requirements, deposits and travel charges. The company also states that food is prepared fresh in its Nanaimo-based, health-approved commercial kitchen.

The main limitation is that the website does not date its price schedules or establish that a displayed menu will be available on a particular wedding date. Barbecue clients are expected to provide the barbecues, with rentals referenced separately. Dish rentals and linens are also directed to an outside rental company rather than shown as included.

The official site displays two telephone numbers in different places. Its contact page labels 250-729-6754 as the office number, while some menu and directions links display 250-754-5233. This profile uses the number explicitly labelled “office,” but couples may wish to use email if a call does not connect.

Detailed menu and cost information is published
Commercial-kitchen preparation is stated by the business
Price effective dates and wedding-date availability are not published
Equipment, rentals and phone details require verification

Pricing

The hot-buffet page publishes food-only examples for 81 or more guests: $33 per guest for one standard entrée and $42.50 per guest for two, each plus 5% GST and 18% gratuity. A one-entrée prime-rib buffet is shown at $55 per guest, with prime rib subject to market pricing. Additional entrées and premium proteins cost extra.

The barbecue sample is listed at $44.50 per guest plus 5% GST and 18% gratuity, with a 65-guest minimum. The official site says catering staff are required for these events and prices staff separately. It also publishes out-of-area charges and a payment schedule that includes a non-refundable $500 booking-fee deposit, another non-refundable $1,000 payment two weeks before the event and the balance one day before the event.

These figures are explicitly published, but a complete current wedding total is not. Couples should request an itemized quotation covering food, staffing, travel, accommodation, ferries, rentals, taxes, gratuity and any market-price items.

Published menu prices are food-only
Staffing is an additional required cost for the cited menus
Travel and accommodation charges may apply
Obtain a dated, itemized quotation before booking

Contact and booking

The official contact page lists heavenscentcatering@shaw.ca and identifies email as the faster-response method. It gives 250-729-6754 as the office telephone number. The published address is 630 – Fifth Street, Nanaimo, British Columbia V9R 1P9.

An initial enquiry should include the wedding date, venue address, expected guest count, preferred service format and dietary requirements. Couples considering an Island location outside Nanaimo should also request the applicable travel, ferry and accommodation costs in writing.

Website: heavenscentcatering.ca
Email: heavenscentcatering@shaw.ca
Office: 250-729-6754
Consultations are available by contacting the company

What couples should confirm

Before paying a deposit, confirm availability, the minimum guest commitment and which menu prices apply to the wedding date. Ask whether staffing hours cover setup, service and cleanup, how overtime is charged, and what equipment the venue or couple must supply.

The final agreement should identify every included dish and beverage, dietary meals, market-price substitutions, travel expenses, rental responsibilities, payment dates and cancellation terms. Couples planning a barbecue should specifically confirm barbecue sourcing and setup. Those choosing premium beef or salmon should obtain the current price rather than relying on the website example.

Wedding-date availability and final guest deadline
Current menu prices and minimum guest count
Staff numbers, service hours and overtime
Dietary preparation and cross-contact procedures
Travel, ferry, accommodation and rental charges
Deposit, cancellation and refund terms

Continue planning

Frequently asked questions

Does HeavenScent Catering provide wedding catering outside Nanaimo?

Yes. Its official site lists service across Vancouver Island, including Parksville, Qualicum Beach, Courtenay, Campbell River, Ladysmith, Duncan, Victoria, Port Alberni and Tofino. Published travel charges apply, and some destinations may also require ferry costs or accommodation.

What wedding catering formats does HeavenScent publish?

The documented wedding-relevant formats are hot buffets, hors d’oeuvres buffets and outdoor barbecues, supported by salad and dessert menus. Couples should confirm which formats remain available for their date and venue.

Does HeavenScent offer vegan or gluten-free wedding food?

The hot-buffet menu labels multiple gluten-free dishes and lists vegetarian and vegan entrées. The site does not publish detailed allergen-separation procedures, so couples should discuss severe allergies or coeliac requirements directly.

Are HeavenScent’s wedding prices published?

Food-only examples are published for several menus, including hot buffets and barbecues. Staffing, travel, rentals, premium proteins and other costs may be additional, and the site does not state an effective date for every price schedule. Request a current written quotation.

Is there a minimum guest count?

The barbecue and hors d’oeuvres buffet pages each state a minimum of 65 guests. Hot-buffet prices are shown for 81 or more guests, but the official page does not clearly say that 81 is an absolute minimum.