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White Orchid Wedding & Events

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Last reviewed: October 3, 2026 | Kelowna |

Business status: Active.

Last reviewed: October 3, 2026. Business status: Active.

White Orchid Wedding & Events is a Kelowna wedding planner offering start-to-finish planning, custom partial planning and wedding-day management. Its official website identifies founder Shawna Gray as a Certified Wedding Consultant through WPIC and a Project Management Professional, and says she founded the business in Kelowna in 2009 after working in hospitality.

The service pages are aimed at couples planning celebrations in Kelowna and the wider Okanagan Valley, including people arranging a destination wedding from out of town. The business publishes starting or average planning investments, but final pricing can change with factors such as wedding size, complexity and location. This profile was last reviewed on October 3, 2026.

Services and specialization

White Orchid divides its wedding work into three principal levels of support. Start-to-finish planning is the most comprehensive option. The official page lists vendor sourcing, contract and communication management, wedding design and styling, budget development, planning timelines, online planning tools, production itineraries, setup and teardown coordination, ceremony direction, and on-site execution.

The custom partial-planning package is structured for couples who have already secured their date, venue and core vendor team but want help in selected areas. Couples may choose up to four specialized services, such as vendor recommendations, contract guidance, design consultation, rental management, a venue walkthrough, budget allocation or stationery sourcing. Wedding-day management is included with that package.

The standalone wedding-day management service is for couples who have planned the wedding themselves and want professional help putting the plan into action. The published process begins with a detailed meeting six weeks before the wedding, followed by timeline development, final vendor confirmations, rehearsal guidance and up to nine hours of management on the wedding day.

Start-to-finish wedding planning
Custom partial wedding planning
Wedding-day management
Ceremony direction, vendor coordination and event logistics

Service area and who it may suit

The official wedding-day management page says the business serves Kelowna, Vernon, Penticton and locations throughout the Okanagan Valley. Its full-service page specifically addresses busy professionals and couples planning an Okanagan destination wedding, with in-person communication for local clients and virtual support for those elsewhere.

Full planning may suit couples who want one team involved in vendor coordination, design, budgeting and execution. Partial planning may be more relevant to couples who want to remain closely involved but need assistance with selected planning tasks. Wedding-day management is the narrower option for couples who have already handled the principal bookings and decisions. These are practical distinctions based on the published service descriptions; couples should discuss their actual planning progress before selecting a package.

Kelowna
Vernon
Penticton
The wider Okanagan Valley
Local and out-of-town couples, subject to project details

Confirmed strengths and practical limitations

Documented features include three levels of wedding-planning support, online planning tools, vendor coordination, budget planning and on-site execution. Shawna Gray states that she has 16 years of experience and holds WPIC wedding-consultant and PMP project-management credentials. The site also states that the business has worked on more than 400 weddings; these experience figures are operator-published statements rather than independently audited totals.

There are practical limits to what can be confirmed from the supplied pages. No clean public postal address or business telephone number appears in the evidence, so neither is listed here. The website names several Okanagan communities, but couples considering a venue elsewhere should not assume that travel is included. Package descriptions are detailed, although the precise scope still depends on the couple’s selected service and event requirements.

Documented planning options range from targeted support to comprehensive planning.
The site publishes founder credentials and describes a hospitality and event-planning background.
No verified street address or public business phone number was available in the supplied official evidence.
Travel terms, staffing levels and work beyond the named service area require confirmation.

Pricing

The official site publishes pricing indicators for all three wedding service levels. Wedding-day management starts at $3,195, with the site noting that this is subject to change based on wedding size, complexity or location. The custom partial-planning package starts at $5,495 and allows the couple to select up to four planning services; the page says typical overall wedding budgets for that option begin at $50,000 or more.

For full-service planning, the site gives an average planning investment of $8,995 to $12,500 and says typical wedding budgets begin around $70,000 to $100,000 or more. The planning fee and the overall wedding budget are different figures. Published amounts should be treated as guidance rather than a quote, because the official pages connect cost or fit to the scope and circumstances of the wedding.

Wedding-day management: starting at $3,195
Partial planning: starting investment of $5,495
Full-service planning: average investment of $8,995 to $12,500
Taxes, travel charges, payment schedules and inclusions should be confirmed in writing

Contact and booking

The official service pages direct prospective clients to an enquiry form requesting contact information, event date, venue, approximate guest count, desired service and approximate budget. They also publish the email address info@white-orchid-wedding.ca and office hours of Monday to Friday, 9:30 a.m. to 4:30 p.m.

The full-service page says White Orchid accepts a limit of five full-service clients per season, while the partial-planning and about pages refer more generally to a limited number of clients. That is an operator statement and does not establish availability for any specific date. Couples should submit their date and venue details and wait for direct confirmation before treating the business as available.

Use the official website enquiry form or published email address.
Provide the wedding date, venue, guest count and service of interest.
Request a written scope, fee schedule and cancellation terms before booking.
Do not infer availability from the website alone.

What couples should confirm

Before signing an agreement, couples should establish which tasks belong to White Orchid and which remain their responsibility. This is especially important for partial planning, where up to four specialized services are selected, and for wedding-day management, which begins its detailed handover process six weeks before the event.

Couples should also confirm the number and working hours of on-site team members, whether rehearsal attendance is included, the treatment of overtime, and responsibility for setup and teardown. For venues outside Kelowna, ask about travel charges and any accommodation requirements. A final proposal should distinguish the planner’s professional fee from the overall wedding budget and identify taxes, deposits, payment milestones, rescheduling terms and cancellation conditions.

Availability for the exact date and venue
The selected package, deliverables and communication schedule
On-site hours, team size, overtime and emergency coverage
Travel, accommodation, taxes and other additional charges
Vendor-contract responsibilities and limits of contract-review guidance
Deposit, cancellation, postponement and refund terms

Continue planning

Frequently asked questions

What wedding-planning services does White Orchid Wedding & Events offer?

The official site lists start-to-finish planning, custom partial planning and wedding-day management. The scope ranges from comprehensive vendor, design, budget and logistics support to execution for a wedding the couple has largely planned themselves.

How much does White Orchid Wedding & Events charge?

Published guidance lists wedding-day management from $3,195, partial planning from $5,495 and an average full-service planning investment of $8,995 to $12,500. The site says wedding-day management pricing may change with wedding size, complexity or location, so couples need a project-specific quote.

Which areas does White Orchid serve?

The official website names Kelowna, Vernon, Penticton and the wider Okanagan Valley. Couples planning elsewhere should confirm whether service is available and whether travel or accommodation costs apply.

Does wedding-day management include advance preparation?

Yes. The published service includes a detailed meeting six weeks before the wedding, timeline preparation, vendor confirmations in the final week, rehearsal guidance and up to nine hours of management on the wedding day.