0 views

White Willow Event Rentals

(No Ratings Yet)

Last reviewed: September 30, 2026 | Barrie |

Business status: Active.

Last reviewed: September 30, 2026. Business status: Active.

White Willow Event Rentals is an event rental and décor business based in Utopia, Ontario, minutes from Barrie. Couples searching for wedding rentals near Barrie can use its online collection to explore ceremony and reception items, select rental dates and request a customized quote. The company says it serves Simcoe County and the Greater Toronto Area.

The documented selection spans practical reception pieces and decorative accents, while the available service levels range from free self-pickup and return to delivery, setup and expanded styling support. This profile summarizes what the official website confirms, where published pricing applies and which logistical details couples should clarify before booking. Information was last reviewed on September 30, 2026.

Services and specialization

White Willow’s online collection covers furniture and accents, table décor, centrepieces, head-table décor, vases, candle holders, candles and lighting. It also lists tablecloths, runners, napkins, chair décor, chargers, dinnerware, flatware, glassware and serveware. Ceremony and visual categories include silk and faux flowers, backdrops, arches, pipe and drape, aisle runners and signage-related décor. Tents, lawn games, audio equipment and event essentials also appear in the collection.

Couples can choose among four documented service levels. Self-pickup and return is offered without an additional service charge during the stated weekday hours. Delivery and pickup are available for customers who cannot transport the items themselves. Under Full Service, the company sets up its rentals and tears them down when returning for pickup. Full Service Plus extends the work to prepared décor supplied by the couple or other vendors, subject to the package terms.

Ceremony options include aisle décor, arches or arbours, backdrops, chair decorations and unity-table elements.
Reception setup can include guest tables, head or sweetheart tables, cake and card tables, seating materials, signs and lounge accents.
The company states that dessert-table styling is possible, but its team does not handle open food.

Full Service Plus scope

Full Service Plus is the most clearly documented styling package. White Willow describes its team as an onsite point of contact for décor-related setup questions and direction while working alongside other vendors. The official page expressly distinguishes this limited décor-installation role from day-of wedding coordination, so couples needing timeline management or broader vendor coordination should not assume those duties are included.

The package uses a shared planning document for décor selections, layouts and setup instructions. White Willow says it reviews and finalizes those details about three weeks before the event. On the wedding day, the team sets up the agreed décor and completes final styling touches.

Items must arrive prepared for placement and limited assembly. Unless agreed in advance, the team does not remove labels or original packaging, prepare new purchases, install batteries, or create florals, décor pieces or favours from scratch. These boundaries matter when deciding what work must be completed before the venue access window begins.

Setup may involve items supplied by White Willow, the couple or other vendors.
Prepared place cards, menus, favours, centrepieces, candles and signs can be placed according to the agreed plan.
Décor installation does not amount to full day-of wedding coordination.

Service area and who it may suit

The business identifies Simcoe County and the GTA as its service area and describes its Utopia base as minutes from Barrie. The published Full Service Plus price includes delivery and travel within 25 kilometres of Barrie City Centre. Locations outside that radius are subject to additional delivery and travel fees, and extra travel charges apply when ceremony and reception venues are more than 10 kilometres apart.

The available options may suit couples who want to combine rental inventory with different levels of logistical support. Self-pickup may be relevant when a suitable vehicle and helpers are available. Delivery can remove the transportation task, while Full Service is designed for setup and teardown of White Willow rentals. Full Service Plus may be relevant when couples also need prepared personal décor placed at ceremony and reception locations.

The official service area includes Simcoe County and the Greater Toronto Area.
The appointment-only location is in Utopia, Ontario.
Couples outside the included Barrie travel radius should request a location-specific estimate.

Confirmed strengths and practical limitations

A documented practical feature is the range of service levels: customers can arrange their own transport, purchase delivery, add setup for White Willow rentals, or request broader décor setup through Full Service Plus. The online quote process also allows couples to select rental dates, browse inventory and submit chosen items through a cart. White Willow says it aims to return a quote within three business days, although responses may take longer during its stated busy season.

There are important scope limits. The supplied evidence does not establish live inventory for a particular date, the size of the delivery team or how long every setup will take. Full Service Plus covers up to 25 person-hours under its published base terms, and décor must generally be ready for placement. Weekend, holiday and after-hours fees may also apply. Couples should obtain written confirmation of availability, staffing, access timing, travel costs and every setup or teardown duty.

Documented feature: rental, transport and setup choices can be combined according to the event’s needs.
Practical limitation: online examples do not prove that a specific item is available on a chosen date.
Practical limitation: broader wedding coordination is not included in the documented décor-installation role.

Pricing

White Willow publishes Full Service Plus at $700 plus HST for up to 25 person-hours of ceremony and reception setup and styling for an event of up to 100 guests. The stated price includes delivery and travel within a 25-kilometre radius of Barrie City Centre, subject to the conditions on the official package page.

Published add-ons include $120 for distributing and setting up furniture not belonging to White Willow, $3 per guest above 100, and $120 for remaining onsite or returning to move décor between the ceremony and reception or complete a room flip. Teardown and repackaging of décor and rentals not belonging to White Willow starts at $200. Teardown involving restacking or moving third-party furniture is listed at an additional $125.

These figures relate to the Full Service Plus package and its listed add-ons; they are not a complete rental order total. Individual inventory selections, travel beyond the included radius, separated venues and timing conditions can affect the final quote. Couples should request an itemized estimate and confirm HST, deposits, payment milestones, cancellation terms and any damage or replacement responsibilities.

Full Service Plus: $700 plus HST under the published base conditions.
Guest-count supplement: $3 per guest above 100.
Third-party décor teardown and repackaging: from $200.

Contact and booking

The official contact page lists White Willow Event Rentals at 8479 8th Line, Utopia, Ontario, L0M 1T0, with visits by appointment only. The published telephone number is (705) 279-3772. Self-pickup and returns are stated to be available Monday through Friday from 9:00 a.m. to 5:00 p.m.

For a faster estimate, the business recommends selecting desired inventory through its online collection and submitting the cart. The homepage describes a three-step process: choose rental dates and times, add products to the cart, and submit the request. The business says quotes are generally provided within three business days, but its contact page notes that response times may be slower during the busy season.

Confirm an appointment before visiting the Utopia address.
Include the event date, venue or venues, guest count and requested service level.
Use the online cart to identify specific rental items when requesting a quote.

What couples should confirm

Before paying a deposit, couples should confirm that every selected item is available for the complete rental period and that quantities match the final floor plan and guest count. Ask whether substitutions are possible, how rented pieces will be packed, and who is responsible for checking the order at pickup or delivery.

For staffed service, provide venue access times, loading restrictions, stairs or elevator details, parking information and firm teardown deadlines. Confirm whether the quoted person-hours are sufficient, how extra labour is charged and which tasks belong to the venue, caterer, florist or coordinator. If the ceremony and reception are at separate locations, request the added travel and transfer charges in writing.

Couples should also clarify pickup and return appointments, delivery windows, after-hours or weekend fees, tax, deposits, cancellation conditions and damage policies. For Full Service Plus, verify that all personal and third-party décor meets the preparation requirements and identify any requested assembly before the event.

Exact inventory, quantities and date availability
Delivery radius, venue access and travel charges
Setup, room-flip and teardown responsibilities
Total price, HST, deposits and cancellation terms
Preparation requirements for couple-supplied décor

Continue planning

Frequently asked questions

Does White Willow Event Rentals offer wedding delivery and setup?

Yes. The official services page lists delivery and pickup, Full Service setup and teardown for White Willow rentals, and Full Service Plus for expanded setup involving prepared décor supplied by the couple, other vendors or White Willow. Exact duties and fees should be confirmed in the quote.

How much is White Willow’s Full Service Plus package?

The published base price is $700 plus HST for up to 25 person-hours of setup and styling at ceremony and reception locations for up to 100 guests. Travel within 25 kilometres of Barrie City Centre is included under the stated terms. Guest-count, travel, room-flip, furniture and teardown add-ons may apply.

Can couples pick up their own rentals?

Yes. White Willow lists self-pickup and return as a free service option and says rentals may be kept for up to four days at the one-day price. The stated pickup and return window is Monday to Friday, 9:00 a.m. to 5:00 p.m.; couples should arrange the exact appointment.

Is Full Service Plus the same as day-of coordination?

No. White Willow states that its onsite role is limited to décor installation and related setup direction. It is not day-of wedding coordination, so couples needing timeline oversight or comprehensive vendor management should arrange that service separately.